Town of Queensbury - Parks and Recreation
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Q-Club Registration - Summer 2023

Campers
Introduction
Q-Club is a certified summer day camp, regulated by the NYS Department of Health. The Q-Club program offers children ages 5-12 a chance to participate in a variety of passive and active recreational activities. The program is run by a highly skilled, well trained staff of directors, group leaders, and counselors. All counselors must be at least 16 years of age and have experience in supervision of children. Many of our staff members are enrolled in higher education programs in the pursuit of careers in education and child care. Several of our counselors are returning for multiple years of service. Some were even past Q-Club participants! All Q-Club staff members are American Red Cross certified in First Aid, CPR, and AED. 

General Information
Ages: Open to children ages 5-12. Child MUST be turning 6 years of age ON OR BEFORE December 1st (of the current year), in order to participate. 
Program Dates: Monday, July 3 - Friday, August 18, 2023
Times/Days: 9:00 am - 12:30 pm (Children dropped off earlier than 9:00 am WILL NOT be supervised by Q-Club Staff).
Location: Queensbury WHBI School (Aviation Rd., Queensbury)

Registration Dates & Rates 
April 3-30, 2023: Resident Only Registration
May 1-31, 2023: Non-Resident & Resident Registration
June 1, 2023 and beyond: Late Registration (An additional $75 will be charged per child beginning June 1).

Residents: $300 first child, $225 each additional child in the same household, up to $750 per household.
Non-Residents: $325 first child, $275 each additional child in the same household, up to $875 per household.

A number of income based scholarships are available for campers in need; please complete the Google Form to apply: Scholarship Application

Registration Process
Returning campers:
March 1, 2023 - All returning campers will receive a renewal email from ePACT with instructions to update contact, pick-up, emergency, and medical information, upload new immunization records in the “2023 immunization record” slot, and upload any Patient Specific Orders for epi-pens/inhalers. Once your records are updated and received, you will receive a confirmation email from ePACT and we will call you if there are any problems with your information.

April 3, 2023 - Queensbury resident campers (both returning and new) with up-to-date ePACT records will be begin being registered for Q-Club 2023 in the order that your ePACT records were received. You will be emailed your invoice to be paid by June 1. Registration will not be official until the invoice is paid. If your invoice is unpaid on June 1, you will lose your reserved spot.

May 1, 2023 - Non-resident campers (both returning and new) with up-to-date date ePACT records will be begin being registered for Q-Club 2023 in the order that your ePACT records were received.  You will be emailed your invoice to be paid by June 1. Registration will not be official until the invoice is paid. If your invoice is unpaid on June 1, you will lose your reserved spot.

Returning campers applying for a spot after April 3rd (resident) / May 1st (non-resident) will be served on a first come, first served basis. If no camper spots remain for the summer, interested campers will be added to a waitlist once their ePACT records are complete.

Note on siblings: All siblings will be registered together based on the first sibling in the records received order.

Note on scholarships: A set number of spots will be reserved for campers who receive scholarships; these campers will be officially registered once their ePACT records are approved. 

New campers:
Interested campers can start their registration application by emailing the following information to summerrec@queensbury.net: camper first and last name, parent/guardian first and last name, and camper DOB. A response email will be sent with one of two replies:

1. Instructions to set up your household account on our registration platform, MyRec, or
2. If your household account already exists, an invitation link for ePACT (our secure, record database) to begin inputting your camper’s emergency contact, medical information, and immunization records. Once your records are updated and received, you will receive a confirmation email from ePACT and will be contacted by Queensbury Parks and Recreation if there are any problems with your information.

April 3, 2023 - Queensbury resident campers (both returning and new) with up-to-date ePACT records will be begin being registered for Q-Club 2023 in the order that your ePACT records were received. You will be emailed your invoice to be paid by June 1. Registration will not be official until the invoice is paid. If your invoice is unpaid on June 1, you will lose your reserved spot.

May 1, 2023 - Non-resident campers (both returning and new) with up-to-date date ePACT records will be begin being registered for Q-Club 2023 in the order that your ePACT records were received.  You will be emailed your invoice to be paid by June 1. Registration will not be official until the invoice is paid. If your invoice is unpaid on June 1, you will lose your reserved spot.

Returning campers applying for a spot after April 3rd (resident) / May 1st (non-resident) will be served on a first come, first served basis. If no camper spots remain for the summer, interested campers will be added to a waitlist once their records are complete.

Note on siblings: All siblings will be registered together based on the first sibling in the records received order.

Note on scholarships: A set number of spots will be reserved for campers who receive scholarships; these campers will be officially registered once their ePACT records are approved. 


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